Office Moving Statistics: Why Companies Are Changing Locations

September 9, 2025

Key Takeaways

✔ Remote work trends have led to measurable reductions in office space needs and operational costs across multiple industries.

✔ Businesses relocate primarily to reduce taxes, access talent, improve business climates, and support new workplace strategies.

✔ Professional office movers ensure minimal disruption by managing logistics, timelines, and employee coordination.

✔ Two-thirds of employees experience productivity challenges during relocations, but long-term workspace upgrades often improve performance.

✔ Increased remote work correlates with higher productivity and significant decreases in office-related expenses.

✔ Partnering with a dependable moving provider ensures efficient planning, risk reduction, and continuity during office transitions.

Over the past few years, more companies have been rethinking where and how they work. Office moving trends show a steady rise in businesses relocating, downsizing, or redesigning their spaces to better fit new ways of working. From shifting to hybrid models to cutting overhead costs, relocation has become a practical response to broader changes in the workplace.

Workspace transition data from recent years highlights just how common these moves have become—especially in major cities like New York. Whether it’s a full headquarters move or a shift to smaller, distributed offices, office relocation statistics make it clear: flexibility and long-term value are now at the center of office planning.

For many, partnering with experienced New York office movers is a strategic step toward adapting to a changing work environment.

Key Data on Office Space Downsizing & Expansion

Recent office moving trends show that more remote work has led many companies to downsize. According to workspace transition data, for every 1% increase in remote workers, there’s a 0.4% drop in office building cost growth. This shift is especially clear in industries like broadcasting and tech services, where office costs dropped over 20%.

Some businesses are also expanding operations without needing more space—thanks to lower turnover and fewer outside services. This means companies can do more with less.

In high-cost areas like New York, many firms are using New York office movers to help downsize or reconfigure their space. With help from corporate relocation experts and office relocation statistics, companies are making smarter moves that match today’s flexible work styles.

Common Reasons Companies Move Their Offices

Since 2020, more U.S. companies have been relocating—whether moving their headquarters across the country or downsizing to a smaller space in the same city. Based on recent office moving trends, the reasons are clear: businesses want to cut costs, find the right talent, and adapt to new ways of working.

1. Lower Costs and Bigger Savings

One of the top reasons for relocating is cost savings. Many companies are leaving high-cost states like California, New York, and Illinois to lower their tax burden and operating expenses.

For example, CBRE moved its headquarters from Los Angeles to Dallas specifically to reduce costs. Hewlett Packard Enterprise also relocated to Spring, Texas, citing long-term savings. According to CBRE, companies relocating from Silicon Valley to Austin can save 15 to 20% on tech employee wages alone.

2. Tax Breaks

Tax advantages have been one of the most consistent drivers of corporate office relocations in recent years. Companies looking to reduce their operational costs often target states with lower tax burdens, especially those without corporate or personal income tax.

Texas, in particular, stands out for its favorable tax structure. Unlike states such as California, Texas imposes no personal or business income tax and applies comparatively lighter franchise tax rates. For instance, businesses in Texas earning under $1.23 million are not taxed at all, while larger retail and wholesale firms are taxed at just 0.375 percent.

Other businesses pay 0.75 percent — a notable contrast to California’s 8.84 percent franchise tax rate.

4. Access to Skilled Talent

Talent availability is another major factor. In 2024, 14 relocations cited labor access as a reason for the move, while 5 companies specifically moved to find lower-cost tech talent.

Companies are no longer limited to traditional job markets. Instead, they’re targeting regions with growing populations, skilled workforces, and more affordable compensation.

5. Office Space That Supports Hybrid Work

The rise of hybrid work models has changed what companies are looking for in office real estate. In 2024, 15 office relocations were attributed to finding spaces that offered lower costs and features suited for hybrid work, such as flexible layouts and modern amenities.

Additionally, 7 companies relocated with the goal of consolidating operations to improve efficiency. These real estate decisions are no longer just about square footage—they’re about supporting how teams actually work.

6. Quality of Life and Lifestyle Preferences

Company leaders are also relocating offices based on lifestyle factors. Better weather, shorter commutes, and access to outdoor space all play a role in relocation decisions.

Austin is a prime example, offering not only cost advantages but also cultural and recreational benefits. Many executives are choosing cities where both they and their employees can enjoy a higher quality of life.

7. Incentives

Economic incentives also play a critical role in where companies decide to move. Cities and states across the U.S. offer packages that include financial grants, property tax exemptions, and infrastructure support to attract corporate investment.

A notable example is “Project Athena,” an effort by a central Florida city that spent years courting a Fortune 500 company with a tailored package of property tax breaks and financial incentives. The initiative, in place since at least 2021, successfully secured the company’s relocation by 2025, bringing 150 new jobs to the region.

On a broader scale, Texas has aggressively used incentive programs to strengthen its reputation as a business magnet. Between 2010 and 2019, the state launched nearly two dozen programs, the most prominent being the Texas Enterprise Fund — one of the largest business incentive funds in the country. This program offers cash grants to firms that commit to relocating to Texas and creating a minimum number of jobs in urban areas.

Between 2004 and 2022, the fund supported 201 projects at a total cost of $830 million, including a $27 million grant awarded to Samsung for its new semiconductor facility in Taylor.

How Office Movers Support Business Transitions

Relocating an office is a significant business transition that can impact productivity, employee morale, and daily operations. As companies adjust to new work models and evolving real estate needs, professional office movers support smooth, efficient moves. With rising office moving trends reflecting changes in workspace design, hybrid schedules, and downsizing, businesses increasingly depend on experienced movers to handle the logistical side of their shift.

Planning and Logistics that Reduce Downtime

Professional office movers start with a detailed assessment of the current and future space, building a move plan that includes timelines, floorplans, and technology setup. This level of planning helps reduce downtime and avoid disruption to daily business activities. With strong workspace transition data, moving companies can predict common issues and resolve them before they affect the schedule.

Supporting Internal Teams with Expert Guidance

While many companies assign internal staff to help with a move, the expertise of corporate relocation experts ensures nothing is missed. These professionals coordinate with IT, facilities teams, and building management to make sure equipment, files, and sensitive items are relocated securely and in order. By offering structured communication, labeling systems, and move-day support, office movers relieve pressure on internal teams.

Adapting to Workspace Shifts

With more businesses embracing open layouts, flex spaces, and satellite offices, office movers now provide flexible solutions tailored to modern work environments. Trends in office relocation statistics show a shift toward smaller footprints and shared spaces, which means movers must adapt not only their strategies, but also the tools and services they offer. From modular furniture handling to multi-site moves, they help businesses keep pace with changing workspace needs.

Handling Moves in High-Density Cities

In cities like New York, moving an office requires detailed coordination, local knowledge, and strict compliance with building rules. Office movers in NYC are familiar with local logistics, parking regulations, freight elevator access, and scheduling limitations that can affect a smooth transition. New York office movers often work after hours or on weekends to ensure business continuity in one of the busiest commercial environments in the world.

Data on Employee Productivity During Office Relocations

Relocating an office might seem like an exciting new chapter for a business, but the move often comes with temporary roadblocks—especially when it comes to employee productivity. The data shows that while office moves can offer long-term benefits, companies should be prepared for short-term disruptions and support their teams accordingly.

The Reality of Productivity Disruptions

According to recent workplace transition data, 67% of employees said their office move was challenging. The top issues reported included distractions (30%), longer commutes (28%), and an overall loss in productivity (20%).

Some also mentioned frustration with a less desirable location (18%) and insufficient workspace (16%) after the move. These insights highlight why clear communication and flexibility are essential during any office relocation.

One real-world example is All Star Cleaning Services in Fort Collins, Colorado. After outgrowing its 1,500-square-foot office, the company moved into a new 5,000-square-foot space. Although the larger space ultimately benefited both the team and the business, the move itself wasn’t smooth. Employees were trying to work and serve customers while construction was still happening.

As General Manager Ajia Holiday put it, “Trying to answer phones and give solid customer service while people are installing floor above your head can be a very stressful work environment.” This speaks directly to the importance of planning for noise and disruption during a transition—especially for service-based companies or other urban areas.

When Office Moving Trends Affect Daily Routines

Office relocations don’t just impact employees at work—they can change how people go about their entire day.

Studies on workspace transition data show that moving an office can reduce the number of daily activities employees perform, including commuting habits and personal errands.

In one case, a workplace relocation led to a 10% drop in daily activity patterns, while shopping activities decreased from 23.8% to 15.2%. This shift often results from longer commutes or moving to less accessible locations, which may affect work-life balance more than companies expect.

Still, with right planning and execution, businesses can see real performance gains after settling into their new space—especially when supported by experienced office movers or workplace consultants.

The Rise of Flexible Office Spaces & Its Impact on Moving Trends

In recent years, flexible workspaces and remote work have reshaped how businesses think about office space—and how often they move. As more companies allow employees to work from home, the demand for traditional, fixed office setups is changing fast.

One major impact of this shift has been the downsizing of office footprints. With fewer employees coming in daily, many organizations have found they can operate just as effectively with smaller spaces—or even none at all. Between 2019 and 2021, industries that saw a greater increase in remote work also experienced a measurable boost in productivity.

In fact, for every 1 percentage-point increase in remote work, total factor productivity (TFP)—which accounts for output relative to combined inputs like labor, energy, and materials—grew by 0.08 percentage points. That relationship held steady and even slightly increased through 2022.

As remote work expanded, businesses reported noticeable drops in expenses tied to nonlabor inputs—like capital, utilities, and services. The more a company embraced remote work, the more these costs declined. Specifically, industries with larger remote work growth saw reductions in office building costs.

What does this mean for moving trends? Simply put, fewer companies are relocating for expansion—and more are moving to consolidate, reduce costs, or eliminate office space altogether. Flexible and remote work isn’t just changing where people work; it’s reshaping why and how businesses approach office moves in the first place.

Choosing a Reliable Office Moving Company for a Seamless Transition

The success of an office move depends heavily on the moving company chosen to carry it out. A reliable mover can make the process efficient, safe, and organized—while the wrong one can lead to delays, damaged equipment, or lost time.

Businesses planning a relocation should consider the experience, service scope, and client support for office movers in NYC. With help from corporate relocation experts, companies can stay focused on their operations while the move is handled with care and precision.

Look for Proven Experience and Industry Knowledge

Experienced office movers understand the complexities of commercial relocations and bring systems to keep everything on track. From handling electronics and fragile equipment to coordinating staggered department moves, they offer support at every stage. Providers with deep knowledge of office moving trends can also advise on best practices, space planning, and the tools needed for a smooth relocation.

Prioritize Communication and Custom Planning

Every office move is different, and a good mover knows how to build a plan that fits the client’s goals, schedule, and budget. Reliable movers assign a project lead or coordinator who works directly with company stakeholders throughout the process. This personalized support ensures that unexpected challenges are handled quickly and that transitions are aligned with internal timelines and workspace transition data.

Verify Licensing, Valuation, and References

Reputable New York office movers and nationwide providers will carry proper licenses and valuation to protect business assets during transport. They’ll also be able to provide references or case studies from similar moves—especially in dense, high-stakes markets like NYC. Whether the project involves ten people or a hundred, companies benefit from working with movers who are transparent, well-reviewed, and fully equipped for complex jobs.

Frequently Asked Questions

How do I organize my office moves?

Start by creating a clear moving plan that includes timelines, responsibilities, and an inventory of items to relocate. Assign team leads to coordinate packing, labeling, IT equipment handling, and communication with the moving company. Notify vendors, clients, and service providers of your address change well in advance. Partnering with experienced office movers ensures the process stays on track and minimizes disruptions.

How much do professional movers cost in NYC?

The cost of professional office movers in NYC depends on several factors such as the size of the office, complexity of the move, access conditions, and services required. Additional considerations like packing, disassembly, or IT setup may influence pricing. Since no two moves are alike, estimates can vary widely. For accurate pricing, contact reputable office movers like Clancy Relocation & Logistics.

How do I choose an office mover?

Look for a mover with proven experience in commercial relocations, proper licensing and valuation, and strong references. A reliable company should offer a detailed move plan, clear communication, and experienced crews familiar with handling office furniture, tech, and sensitive materials. Ask for examples of past office moves and review their safety record before making a decision.

How far in advance should I hire movers?

It’s best to book your office movers at least 4 to 6 weeks in advance, especially if the move is large or scheduled during peak seasons. Early planning allows for better availability, more accurate estimates, and time to prepare your staff and systems. Larger moves or those involving multiple phases may require even more lead time.

What services do office movers usually provide?

Office movers typically handle packing, disassembly and reassembly of furniture, loading and transport, and setup at the new location. Many also offer IT relocation services, storage solutions, and move coordination support. The scope of services can often be customized depending on the complexity of the move and company needs.

Plan and Execute Office Moves Seamlessly with NYC Clancy Relocation & Logistics!

Managing an office relocation demands precision, timing, and experience. NYC Clancy Relocation & Logistics offers full-service solutions tailored to meet the needs of growing businesses across New York City. As a trusted office move provider, NYC Clancy Relocation & Logistics coordinates every step—from planning and packing to transport and setup—with minimal disruption to daily operations. Whether relocating across the city or consolidating into a new space, NYC Clancy Relocation & Logistics ensures efficiency and peace of mind throughout the entire process.

Get a tailored moving quote from NYC Clancy Relocation & Logistics today.