How Long Does a Corporate Move Typically Take

August 14, 2025

Key Takeaways

✔ A typical corporate move takes 1 to 3 month, depending on the size, scope, and level of preparation.

✔ Company size, distance, tech setup, and vendor coordination all influence how long the move takes.

✔ Staying organized, assigning roles, and working with experienced movers helps avoid delays and surprises.

✔ Each phase—planning, packing, moving, and settling in—requires its own time and focus to ensure a smooth transition.

Moving a corporate office is a major project, no matter the company size. From budgeting and packing to setting up new tech and settling in, each step must be handled with care to avoid unnecessary delays and costs.

For many businesses, time is money—literally. Even brief interruptions in operations can result in significant financial loss. In fact, unplanned downtime is a major issue worldwide. Among Global 2000 companies, unexpected digital disruptions cause an estimated $400 billion in losses every year, with each company losing about $200 million on average annually. That’s why staying on schedule during a move isn’t just about convenience—it’s about protecting the bottom line.

Here are the key phases of a corporate move and how long each typically takes.

Average Timeframe for a Corporate Move

Corporate relocations can take anywhere from a few days to several months, depending on company size and the complexity of the move. It’s not a one-size-fits-all process—some businesses only need to relocate a few desks and computers, while others must transfer hundreds of workstations, specialized equipment, or sensitive data systems. While the timelines shared below are general estimates, actual durations may vary depending on specific circumstances. It’s best to consult with a trusted commercial moving company like Clancy Relocation & Logistics for a tailored estimate and expert guidance.

Estimated Timelines by Business Size

Startup or Small Office (1 Week to 1 Month): These moves are usually the fastest. Small teams with fewer items can often complete a move in just a few days to a couple of weeks. This answers the common question: How long does it take to move a small corporate office?
Medium-Sized Company (2 to 4 Months): With more employees, departments, and office equipment, medium-sized companies require more planning and coordination, often taking a few months to fully relocate.
Large Corporations (6 to 12 Months): Larger companies have complex needs, such as coordinating with IT, legal, and facility management. This explains how long does a large-scale corporate move usually last—often up to a year from start to finish.

6 Factors That Affect the Timeline

Moving offices involves more than just packing boxes and hiring a truck. Whether planning a short local shift or managing a full-service corporate move, several key factors shape how long the process will take.

1. Company Size and Number of Employees

The number of employees has a big effect on the length of a move, especially when organizing equipment, seating, and internal communications. For larger businesses, how long does a corporate move typically take? It can take up to 6 months or more to get everything sorted, packed, and reinstalled properly.

Larger Teams Require More Planning: When more people are involved, it takes more time to organize packing schedules, assign move tasks, and avoid disruption to day-to-day work. This leads to a longer timeline even for basic parts of the move.
Individual Setups Take Time: Most employees have customized workstations that include monitors, accessories, and personal items. These setups must be carefully documented, packed, and reassembled, which adds to the total move time.
Employee Communication Increases Complexity: Keeping everyone updated with move instructions, timelines, and changes takes additional coordination. This is especially important when managing staggered packing days or phased relocations.

2. Office Size and Layout

The size of the office, its layout, and the number of floors or departments all affect how long the move takes. For companies wondering how long does it take to move a small corporate office, the process is often much faster due to fewer workstations and equipment.

More Furniture And Equipment Means More Packing: Large offices are filled with desks, chairs, storage units, and electronic gear that take time to disassemble and move safely. Each item needs to be labeled and tracked to avoid delays when setting up.
Custom Layouts Need Extra Time: Offices with built-in partitions, custom shelving, or wall-mounted tech systems take longer to take down and move. This may also require hiring specialists for dismantling or reinstalling those features.
Tech Infrastructure Requires Special Handling: Offices with dedicated server rooms or advanced network setups can’t just unplug and go. IT teams often need several days to disconnect and test everything before and after the move.

3. Distance Between Locations

How far the old office is from the new one can significantly stretch the timeline. If the relocation is out of state or to a new country, how long does a large-scale corporate move usually last? These can take several months due to transit time, customs, and transport planning.

Local Moves Are Simpler: Moves within the same city usually take less time because trucks can make multiple trips in one day. The planning and packing process is also more flexible when the destination is nearby.
Interstate Or Cross-Country Moves Add Time: Moves that span long distances need detailed scheduling with logistics companies, especially for larger loads. Extra steps like overnight travel, fuel planning, and storage can slow things down.
International Relocations Include Customs And Regulations: Cross-border moves involve customs checks, import documentation, and clearance delays. These legal and logistical steps often push the timeline further than expected.

4. Lease Agreements and Move-Out Requirements

The rules tied to a company’s current lease can shape when the move can start and how long preparations will take. Knowing these terms in advance is key to answering questions like how long does a full-service corporate move take, since early coordination prevents penalties or setbacks.

Notice Periods Limit Flexibility: Most landlords require a 60- to 90-day notice before a business can vacate. This restricts how soon the move can begin, even if the company is otherwise ready.
Restoration Clauses Require Extra Work: Some commercial leases require that the space be returned to its original condition. That means removing installations, repainting, and possibly repairing damages before the move is officially complete.
Building Regulations May Slow Down Plans: Many buildings only allow moves at night or on weekends to avoid disruption. These restricted time windows can slow down loading and moving schedules.

5. Vendor Coordination

Vendors play a major role in the success and speed of an office move. When asking how long does a corporate move typically take, the availability and reliability of movers, IT teams, and installers can shift the entire timeline.

Moving Companies Need Early Booking: Reputable movers are often booked months in advance, especially during busy seasons. Failing to schedule early can delay the move by several weeks.
IT Setup Requires Scheduling: Setting up Wi-Fi, cabling, and system connections requires early scheduling with IT vendors. Delays in this step can prevent teams from working right after the move. Since unplanned IT outages can cost up to 35% more than planned ones, staying ahead of tech setup is essential to avoid expensive disruptions.
Cleaning And Waste Disposal Take Time: Old furniture, boxes, and trash must be cleared out to meet lease conditions. Scheduling cleaning services or junk removal teams adds another layer to the move timeline.
Furniture Installers And Contractors Add Time: Installing desks, partitions, and office equipment in the new space isn’t always quick. Vendors may need multiple days, especially if the layout includes meeting rooms, break areas, or reception zones.

6. Availability of New Space

The readiness of the new office location often decides how fast—or slow—a move can happen. Delays in inspections, final touches, or access can extend how long a large-scale corporate move usually lasts well beyond the initial plan, affecting how long does a full-service corporate move take.

Construction Or Renovations Can Cause Delays: If the space is still under construction, the move-in date may need to be pushed back. Incomplete flooring, lighting, or security systems can make the space unusable.
Permit Approvals And Inspections Add Time: Occupancy permits, IT approvals, and fire inspections often need to be completed before moving in. If these are delayed, it can stall everything from deliveries to employee onboarding.
Unforeseen Hold-Ups Can Happen: Unexpected issues like electrical problems or missing furniture shipments are common during office setups. These setbacks create last-minute changes that affect the final moving schedule.

4 Effective Tips to Keep the Move on Track

A corporate relocation involves more than just packing boxes—it’s about careful coordination and clear communication. Staying organized from the beginning can help answer questions like how long does a corporate move typically take and prevent common delays that slow down the process.

1. Assign a Move Coordinator or Project Manager

Having a dedicated person manage the entire move helps avoid confusion and keeps the team aligned. This role is especially useful when figuring out how long does a full-service corporate move take, as they can manage each step efficiently.

Point Person for All Tasks: The coordinator becomes the main contact for staff, movers, building managers, and tech teams. This avoids mixed messages and keeps responsibilities clear.
Keeps the Timeline Moving: They track progress and make sure deadlines are met without gaps between tasks. That helps reduce uncertainty about how long does a corporate move typically take overall.
Handles Roadblocks Quickly: When problems come up, the coordinator can step in to adjust timelines or reassign duties. This prevents small issues from causing longer delays.
Ensures Accountability: With one person in charge, it’s easier to follow up on who’s doing what and when. This structure is especially helpful for full-service corporate moves involving multiple vendors.

2. Create a Clear Moving Checklist and Timeline

Breaking down the move into smaller tasks keeps the process organized and easier to manage. It also helps provide clarity when deciding how long does it take to move a small corporate office versus a larger one.

Checklists for Each Phase: Each step—planning, packing, moving day, and setup—should have a specific task list. This keeps progress clear and avoids missing anything important.
Realistic Timeline: A well-planned schedule sets practical expectations and prevents the team from falling behind. Having a timeline also helps estimate how long does a corporate move typically take from start to finish.
Task Assignments: Giving each task a specific owner keeps everyone accountable. This ensures that even smaller details, like IT setup or labeling boxes, are not overlooked.
Visual Tools and Trackers: Tools like spreadsheets or moving apps can help monitor progress at a glance. These tools are especially helpful during large-scale corporate moves, where steps can easily get lost.

3. Communicate Frequently With Staff and Vendors

Clear and regular communication reduces confusion and builds trust throughout the move. It also helps avoid last-minute problems that often affect how long the move takes.

Regular Updates to Staff: Employees need to know what to pack, when to prepare, and how their roles may shift. Keeping them in the loop helps reduce stress and keep morale steady.
Vendor Coordination: Timelines, access instructions, and task expectations must be shared with all vendors. In a full-service corporate move, vendors often rely on precise details to stay on track.
Clear Channels: Using group emails, scheduled check-ins, or dedicated team chats helps keep updates flowing. Having a central communication system also prevents mixed messages during a tight timeline.
Encourage Feedback: Create room for questions or concerns from staff and vendors. This open approach helps catch problems early and ensures that how long does a corporate move typically take doesn’t turn into a longer-than-expected process.

4. Plan for Contingencies

Planning for the unexpected can make the difference between a smooth transition and a chaotic one. Contingencies are especially important when trying to stick to a schedule and answer questions like how long does it take to move a small corporate office or a large one.

Build in Buffer Time: Adding a few extra days into the plan allows for flexibility when something doesn’t go as expected. This cushion helps keep the move on track even if there are small setbacks.
Backup Plans for Tech Setup: If internet or phone systems aren’t ready on move-in day, have portable alternatives ready. These tech backups help teams stay productive, especially during full-service corporate moves.
Emergency Contact List: Keep a list of key vendors, building contacts, and IT support easily accessible. This makes it easier to solve problems quickly without slowing down the timeline.
Review Building Rules and Access Early: Some buildings have strict moving hours, freight elevator limits, or access requirements. Knowing these details early helps avoid delays that impact how long does a large-scale corporate move usually last.

Sample Timeline Breakdown By Phase

Corporate office moves are more than just packing up desks and calling a truck. Each phase has specific tasks that need time and attention to keep everything running smoothly. Here’s a clear, easy-to-follow timeline that shows what happens at each stage—and how long it typically takes:

Planning (4–8 Weeks)

This is the most important stage—it sets the foundation for the entire move. Whether it’s a small office or a large headquarters, good planning saves time and money.

Set the Budget: Decide how much the business is willing to spend. Consider moving services, supplies, tech setup, and downtime.
Choose Vendors and Movers: Research and book reliable moving companies, IT specialists, and other providers early to avoid last-minute issues.
Pick the Move Date: Choose a date that causes the least disruption to business operations. Avoid peak seasons if possible.
Notify Stakeholders: Inform employees, clients, service providers, and landlords ahead of time.
Create a Move Plan: Develop a timeline with who’s doing what, and when. Assign internal roles or hire a move coordinator.

Preparation & Packing (2–4 Weeks)

After the planning phase is set, it’s time to get everything ready for moving day. This stage includes labeling, organizing, and packing all items in the office.

Do an Office Inventory: List out all furniture, tech equipment, files, and supplies. This helps with valuation and space planning in the new office.
Label Everything Clearly: Use a color-coded system for departments or areas. Labels help movers know where each item belongs.
Pack Strategically: Start with items used less frequently. Important documents or high-use tech gear should be packed last.
Assign Team Roles: Designate who packs personal items, who oversees equipment, and who works with the movers.
Back Up Data and Secure Files: Make sure all files—digital and paper—are backed up and safely stored.

Moving Day(s) (1–3 Days)

The big day has arrived. A well-planned move should happen quickly and with minimal stress.

Coordinate Logistics With Movers: Confirm the arrival time, access points, and security needs for both buildings.
Oversee Loading and Transport: Make sure fragile or valuable equipment is handled with care.
Set Up Furniture and Workstations: Focus on desks, chairs, and shared spaces like conference rooms and lounges.
Install Technology: Get internet, phone systems, and computers connected and tested.
Walk Through the New Space: Check for damages, missing items, or layout issues that need immediate changes.

Settling In (1–3 Weeks)

The move may be complete, but getting fully back to work takes a little more time. This phase focuses on organization and adjustment.

Unpack and Organize Work Areas: Make sure each team has what they need and everything is in its proper place; if things get overwhelming, movers can assist with setup and organization to help speed up the process.
Troubleshoot Tech and Utilities: Fix any issues with internet, phones, software access, or power outlets.
Train Staff on the New Layout: If there are changes in office design or amenities, offer brief tours or maps.
Handle Leftover Tasks: Remove moving materials, finalize paperwork with vendors, and close out leases.
Review the Move Process: Identify what went well and what could be improved for next time.

Frequently Asked Questions

Is relocation stressful?

Relocation can be stressful, especially for businesses balancing day-to-day operations during the move. The key to reducing stress is early planning, clear communication, and hiring experienced movers who can manage the logistics.

How far in advance should I call a moving company?

It’s best to contact a moving company at least 6 to 8 weeks before the planned move date. This gives time to schedule services, arrange logistics, and avoid last-minute issues.

How does the relocation process work?

The relocation process starts with planning and estimating, followed by packing, transporting, and setting up at the new location. A good moving company will guide through each phase and manage all key steps.

What happens if a moving company doesn't deliver on time?

If a moving company misses the agreed delivery window, it can delay operations and may result in extra costs. Reputable movers typically offer guarantees or compensation terms for delays.

Will movers do everything for you?

Full-service movers can handle packing, loading, transporting, and even unpacking. However, services depend on the package selected, so it’s important to confirm what’s included.

Make Every Step of the Corporate Move Count!

Clancy Relocation & Logistics brings decades of experience, specialized equipment, and a trained team to manage corporate moves efficiently from start to finish. From IT setup and asset protection to transportation and final placement, every detail is handled with care to reduce downtime, avoid costly mistakes, and keep operations running smoothly.

Whether it’s a small office or a large multi-department relocation, Clancy Relocation & Logistic builds a move plan tailored to exact needs, with expert project managers guiding every phase.

Connect with Clancy Relocation & Logistics today for a tailored corporate move strategy that delivers confidence from day one.